First Level Control

This page provides information on the first level control (FLC) requirements by Partner State. 

Before submission to the joint secretariat, each progress report has to be verified and confirmed by an independent first level controller compliant with the first level control system set up by each Member State and Norway (in accordance with Article 125 of Regulation (EU) No 1303/2013 and Article 23 of Regulation (EU) No 1299/2013).

It is the responsibility of each Member State and Norway to designate the controllers responsible for verifying that the expenditure declared by each partner participating in a project complies with the applicable law and the programme rules and that the funded products and services were delivered and paid. In principle, there are four general models as follows: 

Further information on the FLC related matters can be found in the programme manual

Austria

The system

Austria has chosen to implement a decentralised control system. A list of nominated first level controllers will be established at national level. From this list the project partners will be able to see which first level controller they can refer to. The approbation body is: 

Federal Chancellery Austria
Department IV/4 – Spatial Planning and Regional Policy
Ballhausplatz 2; 1010 Vienna; Austria

Contact person:

Luise Fasching
First level control coordinating body
Phone: +43 1 53115 202915
Fax: +43 1 53115 202180
E-mail: luise.fasching@bka.gv.at

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. These costs can be estimated to c.a. 7 % of the Austrian project partners' respective budget.

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Belgium

Brussels-Capital

The system

The Brussels-Capital Region Bruxelles Capitale has opted for a centralised first level control system. Expenditure of project partners from this region will thus have to be checked and confirmed by an external company contracted by the following body:

Brussels Regional Public Service
ERDF managing and control unit
Boulevard du jardin Botanique, 20, 1035 Brussels, Belgium

Contact person :

Evi Cornelis
Deputy head of unit
Phone: +32 2 204 22 93
Fax: + 32 2 204 15 47
E-mail: ecornelis@sprb.irisnet.be

The costs

The costs resulting from the control will be borne by the project partners and can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules.

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Flanders

The system

The Flemish region has chosen to implement a decentralised control system. A shortlist of eligible professionals – external controllers will be established at national level. The approbation body is: 

Agentschap Ondernemen / Enterprise Flanders
Entiteit Europa Economie / Division Europe Economy
Dienst D3 programma-/projectbeheer/Unit 3 programme-and project management
Koning Albert II Iaan 35 bus 12 1030 Brussel

Contact person: 

Werner Van den Stockt
Head of division
Phone: +32 2 553 38 63
Fax: +32 2 502 47 02
E-mail: werner.vandenstockt@agentschapondernemen.be 

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Wallonia

Information is under preparation

Bulgaria

The system

Bulgaria has chosen to implement a decentralised control system. A shortlist of eligible professionals – external controllers is established at national level. 

The shortlist of external controllers will be published soon, the latest by the end of the first reporting period.

Procedure for nomination of a controller 

Before the end of each reporting period, the Bulgarian project partner will send a request for nomination of a controller listed in the shortlist of controllers to the following body: 

Ministry of Regional Development and Public Works
"Territorial Cooperation Management" Directorate General
17-19 St. St. Cyril and Methodius
Sofia - 1202, Bulgaria
Fax: +359 2 98 70 737
Director General of “Territorial Cooperation Management” Directorate General 

Based on a request from the project partners, the controller will be selected by the “Territorial Cooperation Management” Directorate General within the Ministry of Regional Development and Public Works in accordance with respective national rules from the list of external independent controllers. 

The "Territorial Cooperation Management” Directorate General will inform the nominated controller and the partner of the nomination and will invite them to fill, sign and submit a “Checklist for the Approbation of first level controllers” to the Ministry of Regional Development and Public Works.  

Following reception of the document and checking that the nominated controller is independent from project activities and finances the Ministry of Regional Development and Public Works will authorise the controller to carry out the control of the INTERREG Europe project by issuing a first level control approbation certificate. This certificate will have to be submitted with each partner control confirmation. 

The project partner will contract the authorised external controller. A template of the service contract between the project partner and the controller is provided by the National Authority. 

The costs

The costs resulting from the control can be reported as eligible external expertise costs in compliance with the relevant EU-regulations and programme rules. 

The contract between the project partner and the FLC determines the exact remuneration payable by the partner to the controller for the control exercised for each specific project (BGN 2400= EUR 1227.12 per year or BGN 1200= EUR 613.56 for six months). 

On-the-spot checks

The first level controllers will carry out on-the-spot-checks once every reporting period for each project partner.

For further information on the control system in Bulgaria, the National Contact Point can also be contacted. 

Croatia

The system

Croatia has opted for a centralised first level control system. Expenditure of project partners from Croatia will thus have to be checked and confirmed by the following body: 

Agency for Regional Development of the Republic of Croatia (ARD)
Directorate for Financial Management and Accounting/First Level Control Service
Vlaška 108, 10 000 Zagreb, Croatia 

Contact person: 

Andrijana Jurin Vidović
Head of First Level Control Service
Phone: +385 (0)1 48 11 285
Fax : +385 (0)1 64 47 608
E-mail: andrijana.jurinvidovic@arr.hr

The project partners are requested to submit their progress report to the first level control body for verification and confirmation within 15 days after the end of each reporting period. In case of clarifications request, the project partners will be granted 7 days to reply. 

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

The first level controller will issue a partner control confirmation for each reporting period, for a cost of EUR 510 per partner control confirmation. 

The price for each on-the-spot-check is EUR 290.

On-the-spot checks

The first level control body will organise on-the-spot-checks at least once during the project lifetime. 

Cyprus

The system

Cyprus has opted for a decentralised first level control system. The project partners will have to propose an independent internal or external controller to the following body: 

Directorate General for European Programmes, Coordination and Development
29 Byron Avenue 1409, Nicosia, Cyprus

Contact person: 

Despina Stavrou
Accountant
Phone: +357 22 602847
Fax: +357 22 666810
Email: dstavrou@treasury.gov.cy

This body will authorise the controller proposed by the project partner after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project.

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

The first level controllers will carry out on-the-spot-checks for each project partner at least once during the project lifetime. 

Czech Republic

The system

The Czech Republic has opted for a centralised first level control system. Expenditure of Czech project partners will thus have to be checked and confirmed by the following body:

Centre for Regional Development (hereinafter referred to as “CRD CR”)
Administration and Control Department of Objective 3 Projects
Vinohradská 46, 120 00 Praha 2 

Contact person: 

Lucie Markova
Finance manager
Phone: +420 221 580 227
E-mail: markova2@crr.cz

This body has regional offices. Contact details of the regional offices will be made available soon, before the first reporting period. 

The first level control will be performed by the regional offices of the CRD CR depending on the region where the partner is located. 

The project partners are asked to submit their progress report to the first level control body for verification and confirmation within 14 days after the end of each reporting period.  

The costs

The above-mentioned body will perform the first level control free of charge to Czech project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks on a sample basis using a risk-based approach. In addition, Czech Lead Partners will be checked at least once. The on-the-spot-checks can be performed only after the submission of the first request for expenditure certification and no later than the date of the submission of the last request for expenditure certification. 

Denmark

The system

Denmark has opted for a decentralised first level control system. Before the first expenditure can be reported, the project partners will have to propose an independent external controller to the following body: 

Danish Business Authority
Regional Development Unit
Vejlsøvej 29, DK-8600 Silkeborg

Contact person:

Anja Vindum
Managing Clerk
Phone: +45 35 29 17 62
Fax: +45 35 46 64 01
E-mail: anjvin@erst.dk 

This body will authorise the controller proposed by the project partners after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project. 

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

The first level controllers will carry out on-the-spot-checks at least once during the project lifetime. 

Estonia

The system

Estonia has opted for a centralised first level control system. Expenditure of Estonian project partners will thus have to be checked and confirmed by the following body:

Ministry of Interior
Regional Development Department
Interreg Programmes Supervision Bureau (IPSB)
Pikk 61, Tallinn 15065, Estonia

Contact person:

Nele Ivask
Head of Interreg Programmes Supervision Bureau
Phone: +372 612 5197
Fax: +372 612 5101

The costs

The above-mentioned body will perform the first level control free of charge to Estonian project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks at least once during the project lifetime. 

Finland

The system

Finland has opted for a decentralised first level control system. Before the first expenditure can be reported, the project partners will have to propose an independent internal or external controller to the following body: 

Ministry of Employment and the Economy
Regional Department
P.O. Box 32, FI-00023 Government, Finland 
www.tem.fi/eay/valvonta

Contact person :

Ms Tuula Manelius
Phone : +358 10 60 64909
Fax : + 358 10 60 47027
E-mail : tuula.manelius@tem.fi 

This body will authorise the controller proposed by the project partner after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project. Further guidance on the first level control system in Finland and the application form for the appoitment of the first level controller can be found on the following internet address (in English, Finnish and Swedish): www.tem.fi/eay/valvonta

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

The first level controllers will carry out on-the-spot-checks at least once during the project lifetime. 

France

The system

France has chosen to implement a decentralised control system. A shortlist of eligible professionals – external controllers will be established at national level. 
First level controls cannot be carried out internally. 

The approbation body is:

Nord-Pas de Calais Region
Department of European Affairs
151 Avenue du President Hoover 5955 Lille Cedex

Contact person:

Christophe Uliasz
Officer acting as National Authority
Phone: +33 328 82 70 77
Fax: +33 328 82 70 55
E-mail: Christophe.uliasz@nordpasdecalais.fr

On the basis of the above-mentioned shortlist, the project partner will have to do a tender based on price criteria in order to select the first level controller. 

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Germany

The system

Germany has chosen a decentralised first level control system. Before the first expenditure can be reported, the project partners will have to propose an independent internal or external, public or private controller to the body of their Land (see Annex 1).  

This body will authorise the controller proposed by the project partner after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project.

The project partner and the chosen controller have to fill in and sign a partner questionnaire in which they both confirm the specific performance demands of a qualified first level control. This partner questionnaire has to be presented for confirmation to the respective approbation body. The responsible approbation body will confirm/not confirm the auditor’s qualification and independence by signing a letter of acknowledgement.

The partner proposes a controller from the public sector

Qualified controllers in the public sector are, all public bodies authorised to carry out independent financial audits and controls, e.g.

  • Rechnungsprüfungsämter (offices for auditing and accounting control), 
  • so-called Unabhängige Stellen (Independent Bodies), 
  • unabhängige interne Prüfstellen (independent internal departments for audit and controls).

The partner proposes a controller from the private sector 

Qualified controllers in the private sector are all members of professions officially approved for dealing with audit and controls. 

With regard to Germany and the German part of the programme, tax practitioners are tasked to assess compliance with regard to expenditure reported by private beneficiaries. 

Tax practitioners include:

  • Steuerberater and Steuerberatungsgesellschaften (tax consultants or consultancy firms) 
  • Steuerbevollmächtigte (tax agents) 
  • Wirtschaftsprüfer and Wirtschaftsprüfungsgesellschaften (chartered certified accountants or accountancy firms) 
  • vereidigte Buchprüfer and Buchprüfungsgesellschaften (sworn accountants or accountancy firms)

In this case the general accountant's qualification has to be confirmed. Therefore the general accountant's qualification will be confirmed by either the state supervised Chambers of Tax Consultants or the state supervised Chambers of Public Accountants by a confirmation of membership for the chosen controller. 

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Downloads 

Greece

Information is under preparation

Hungary

The system

Hungary has opted for a centralised first level control system. Expenditure of Hungarian project partners from will thus have to be checked and confirmed by the following body:

Széchenyi Programme Office Consulting and Service Non-profit Limited Liability Company (Széchenyi Programiroda Non-profit Ltd)
European Cooperation Programmes Control Department
Central Control Unit
1053 Budapest, Szép utca 2

Contact person:

Márta Gordos
Head of Department
Tel: +36 1 224 32 10
Fax: +36 1 224 32 91
E-mail: mgordos@vati.hu

The project partners are requested to submit their progress report to the first level control body for verification and confirmation within 15 days after the end of each reporting period. In case of clarifications request, the project partners will be granted 15 days to reply. 

The costs

The above-mentioned body will perform the first level control free of charge to Hungarian project partners.

On-the-spot checks

The first level control body will organise on-the-spot-checks at least once during the project lifetime. Additionally, on a risk-based approach, project partners may be checked on-the-spot several times. 

Ireland

The system

Ireland has opted for a centralised first level control system. Expenditure of Irish project partners will thus have to be checked and confirmed by the Regional Assembly from the region in which they are located:

Control Body 1

Northern and Western Regional Assembly
Finance Unit
The Square, Ballaghaderreen, Co. Roscommon 

Contact person:

Brendan Mooney
First level controller
Phone: 00 353 94 9877251
E-mail: bmooney@nwra.ie 

Control Body 2

Southern Regional Assembly
ETC first level control Unit
Assembly House, O’Connell Street, Waterford, Ireland

Contact person:

Michael Buckley
Auditor
Phone: 00 353 51 860700
Fax: 00 353 18 79887
E-mail: mbuckley@southernassembly.ie  

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

The costs of carrying out the first level control will be charged to the project partners:

  • For the Northern and Western Regional Assembly, the estimated costs for desk checks is EUR 500 per reporting period and an additional EUR 750 for one on-the-spot-check. 
  • For the Southern Regional Assembly, the costs for desk checks is estimated to range from EUR 350 to EUR 1,500 per reporting period (depending on the size and quality of the report and supporting documentation). For on-the-spot-checks, the actual travel and subsistence costs will be invoiced in addition to the costs of the checks (see rate mentioned above).

On-the-spot checks

The first level control body will organise on-the-spot-checks for each project partner at least once during the project lifetime. 

Italy

Information is under preparation

Latvia

The system

Latvia has opted for a centralised first level control system. Expenditure of Latvian project partners will thus have to be checked and confirmed by the following body:

Ministry of Environmental Protection and Regional Development (MEPRD)
Investment Supervision Department
Peldu 25, Riga, LV-1494

Contact person: 

Artis Lapiņš
Director of the Department
Phone: +371 66016734
Fax: +371 67820442
E-mail: artis.lapins@varam.gov.lv 

In addition to the regular six-monthly checks, the project partners will be asked to submit a procurement plan within 10 days after project contracting. Procurements will be pre-checked on a sample basis based on the procurement plan submitted.

The costs

The above-mentioned body will perform the first level control free of charge to Latvian project partners.

On-the-spot checks

The first level control body will organise on-the-spot-checks on a sample basis using a risk-based approach.

Lithuania

The system

Lithuania has opted for a decentralised first level control system. Before the first expenditure can be reported, the project partners will have to propose an independent external controller to the following body: 

Ministry of the Interior of the Republic of Lithuania
Regional policy department
Sventaragio str. 2,Vilnius LT 01510

Contact person:

Ms. Deimante Jankunaite
Head of the Territorial Cooperation Programmes Unit
Phone: + 37052718966
Fax: + 37052718782
Email : deimante.jankunaite@vrm.lt 

This body will authorise the controller proposed by the project partners after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project.

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Luxembourg

The system

Luxembourg has opted for a centralised first level control system. Expenditure of Luxembourg project partners will thus have to be checked and confirmed by the following body: 

Ministère des Finances Luxembourg
Direction du Contrôle financier
3, rue de la Congrégation, L-1352 Luxembourg

Contact person:

Marc Fiedler
Contrôleur coordinateur
Phone: + 352-2478-4652
E-mail: interreg@dcf.etat.lu

The project partners are requested to submit their progress report to the first level control body for verification and confirmation within 30 days after the end of each reporting period.  

The costs

The above-mentioned body will perform the first level control free of charge to Luxembourg project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks on a sample basis.

Malta

The system

Malta has opted for a decentralised first level control system. Before the first expenditure can be reported, the project partners will have to select an independent internal or external controller, provided that he is listed as Maltese registered auditor (see lists of Registered Auditors https://secure3.gov.mt/accountancyboard/Registers/RegisteredAuditors.aspx and Registered Audit Firms https://secure3.gov.mt/accountancyboard/Registers/RegisteredAuditFirmsPrincipals.aspx). The controller can be internal as long as he/she is independent from the unit in charge of project finances and activities. An external controller shall be selected in accordance with established procedures pertaining to general procurement principles.   

This internal or external controller will have to be proposed to the following body:

Funds and Programmes Division
Territorial Cooperation Unit
Triq il-Kukkanja, Santa Venera, SVR 1411, Malta

Contact person:

Raphael Scerri
Director General
Phone: 00356 2200 1142
Fax: 00356 2200 1141
E-mail: raphael.p.scerri@gov.mt 

This body will authorise the controller proposed by the project partner after having checked that the controller is on the authorised list of Maltese Registered Auditors, is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project. 

The costs

The costs resulting from the control can be reported as eligible costs from the project funds in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Furthermore the first level controllers within the Funds and Programmes Division will carry out on-the-spot-checks on a sample basis using a risk-based approach in order to ensure the proper functioning of the system and ascertain that all guidelines are being followed and respected.   

Netherlands

The system

The Netherlands has opted for a decentralised control system. Before the first expenditure can be reported, the project partners will have to propose an independent controller (internal or external), to the following body:

Netherlands Enterprise Agency
EU Processes

Visiting address: Prinses Beatrixlaan 2, 2595 AL The Hague, The Netherlands.
Mail address: P.O. Box 93144, 2509 AC  The Hague, The Netherlands

This body will authorise the controller proposed by the project partner after having checked that:
- the internal management and control system is considered to be reliable.
- the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG EUROPE project.

Additional information for local and regional authorities: Dutch local and regional authorities are able to reclaim VAT from a Compensation Fund. This has existed since the start of the programming period and even before. VAT does not constitute eligible expenditure unless it is genuinely and definitively borne by the partner. VAT which is recoverable by whatever means cannot be considered as eligible even if it is not actually recovered by the partner.

The costs

The costs resulting from the control (staff costs in case of an internal controller, external expertise costs in case of an external controller) can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules.

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of The Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Norway

The system

Norway has opted for a decentralised control system. Before the first expenditure can be reported, the project partners will have to select an independent internal or external controller, provided that he is registered on the shortlist or apply to be registered. The minimum requirement for being registered is the title of Registered Public Accountant or State Authorised Public Accountant as regulated by the Financial Supervisory Authority of Norway. 

This internal or external controller will have to be proposed to the following body:

BDO AS
Audit/ Oslo
Vika Atrium, Munkedamsveien 45, PB 1704 Vika, 0121 Oslo

Contact person:

Terje Tvedt
Partner
Phone: +47 98 20 62 91
Email: terje.tvedt@bbdo.no

This body will authorise the controller proposed by the project partner after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project.

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

The first level controllers will carry out on-the-spot-checks on a sample basis.

Poland

The system

Poland has opted for a centralised first level control system. Expenditure of Polish project partners will thus have to be checked and confirmed by the following body:

Center of European Projects
Control Unit
Domaniewska 39A str, 02-672 Warsaw, Poland 

Responsible person:

Rafał Kociucki
Deputy Director (acting Director)

Contact person:

Szymon Denis
Phone: + 48 22 378 31 86
Fax: + 48 22 201 97 25
E-mail: szymon.denis@cpe.gov.pl  

The costs

The above-mentioned body will perform the first level control free of charge to Polish project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks on a sample basis using a risk-based approach.

Portugal

The system

Portugal has opted for a decentralised first level control system. Before the first expenditure can be reported, the project partners will have to propose an independent external controller to the following body: 

Cohesion and Development Agency
Territorial Cooperation Unit
Av. 5 de Outubro 153, 1050-053 Lisboa - Portugal

Contact person:

Raquel Rocha
Coordinator
Phone: 00351 218 814 043
Fax: 00351 218 881 111
E-mail: Raquel.rocha@adcoesao.pt

This body will authorise the controller proposed by the project partner after having checked that the controller is sufficiently independent from project activities and finances and qualified to carry out the control of an INTERREG Europe project.

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

Romania

The system

Romania has opted for a centralised first level control system. Expenditure of Romanian project partners will thus have to be checked and confirmed by the following body:

Ministry of Regional Development and Public Administration
General Directorate for European Programmes- First Level Control Directorate
Libertatii 12 Blvd, Bucharest

Contact person:

Lorant Para
Director
Phone: 0040 372 111 807
Fax: 0040 372 111 376
Email: lorant.para@mdrap.ro  

The project partners are requested to submit their progress report to the first level control body for verification and confirmation within 15 days after the end of each reporting period. In case of clarifications request, the project partners will be granted 5 days to reply. 

The costs

The above-mentioned body will perform the first level control free of charge to Romanian project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks for each project partner at least once during the project lifetime. 

Slovakia

The system

The Slovak Republic has opted for a centralised first level control system. Expenditure of Slovak project partners will thus have to be checked and confirmed by the following body:

The Ministry of Economy of the Slovak Republic,
Department of Bilateral Trade Cooperation within the Section of Industry and Trade
Mierova 19, 827 15 Bratislava
Slovak Republic

Contact person:

Miroslava Dianiskova
Principal State Counsellor of BTC Department
Phone : + 421 2 4854 5019
Fax : + 421 2 4854 1705
E-mail: dianiskova@economy.gov.sk ; miroslava.dianiskova@mhsr.sk

The costs

The above-mentioned body will perform the first level control free of charge for Slovakian project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks at least once during the project lifetime. Furthermore, risk based sampling will be applied to select project partners for additional on-the-spot checks.

Slovenia

The system

Slovenia has opted for a centralised first level control system. Expenditure of Slovenian project partners will thus have to be checked and confirmed by the following body:

Government Office for Development and European Cohesion Policy
Division for Control – ETC, IPA and IFM programmes
Kotnikova 5, 1000 Ljubljana

Contact person:

Spela Dragar
Head of the Division for Control – ETC, IPA and IFM programmes
Phone: +386 (0)1 400 3427
E-mail: spela.dragar@gov.si

The project partners are requested to submit their progress report to the first level control body for verification and confirmation within 15 days after the end of each reporting period.  

The costs

The above-mentioned body will perform the first level control free of charge to Slovenian project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks for each project partner at least once during the project lifetime. 

Spain

Information is under preparation

Sweden

The system

Sweden has opted for a centralised first level control system. Expenditure of Swedish project partners will thus have to be checked and confirmed by the following body:

Tillväxtverket / The Swedish Agency for Economic and regional Growth
Internationell regionsamverkan / International interaction region
Box 3034, SE 83103, Ostersund, Sweden

Contact person:

Tommy Anjevall
Head of Unit
Phone: + 46 8 6819616
E-mail: tommy.anjevall@tillvaxtverket.se

The costs

The above-mentioned body will perform the first level control free of charge to Swedish project partners. 

On-the-spot checks

The first level control body will organise on-the-spot-checks on a sample basis using a risk-based approach.

Switzerland

For information concerning the first level control system applying to Swiss partners it is advised to contact the Swiss national contact point:

Daniel Lenggenhager

Federal Department of Economic Affairs,
Education and Research EAER
State Secretariat for Economic Affairs SECO
Regional Policy Division

Phone: +41 58 462 28 72
Fax. +41 58 462 27 68
E-mail: daniel.lenggenhager@seco.admin.ch

United Kingdom

The system

United Kingdom has opted for a decentralised first level control system. The body responsible for the approbation of first level controllers is the Department for Communities and Local Government (DCLG). The address and contact persons are stated below. 

Department for Communities and Local Government (DCLG)
ERDF – Central Monitoring Authority, Strategy and Systems
1st Floor SW Qtr., Fry Building, 2 Marsham Street, London SW1P 4DF

Once the project is approved DCLG will contact the project partners in the UK about appointing a first level controller. DCLG will provide all the necessary guidance on the appointment process.  The project partners will have to propose an independent internal or external controller to DCLG using an on-line form which should be sent to a dedicated e-mail address. The approval will also be completed on-line by DCLG. No paper copies will be used in the process. 

Contact persons: 

Amarjit Singh Narain (Arni)
FLC approbation officer
Phone: + 44 (0) 303 444 2706
E-mail: arni.narain@communities.gsi.gov.uk

Neil Marsh
FLC approbation officer
Phone: + 44 (0) 303 444 3875
E-mail: neil.marsh@communities.gsi.gov.uk

The costs

The costs resulting from the control can be reported as eligible costs in compliance with the relevant EU-regulations and programme rules. 

On-the-spot checks

In compliance with the article 23 (4) of the Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17 December 2013 and article 125 (5) and (6) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17 December 2013, on-the-spot verifications are usually done for each project partner at least once during the project lifetime. For first level controllers controlling more than one project partner, sampling may be possible under the condition that the method is well justified and documented.

As of 31 December 2015, this website is no longer updated. Follow news on interregional cooperation at www.interregeurope.eu