Migration to OpenOffice and adoption of ODF and PDF as standard document formats

Project information

Index: 0918R2
Acronym:OSEPA
Priority:1: Innovation and the knowledge economy
Sub Theme:the Information Society
Location SWEDEN SöDRA SVERIGE Alingsås, Västar Götaland Västsverige Start/End date of the practice
Start: 2009-08-01

Topic of the practice

Document Management & Office

Good Practice Information

In August 2009 the district council of the municipality of Alingsås decided to replace Microsoft Office with OpenOffice as standard office application and also to adopt ODF and PDF file formats as document formats for documents in a workflow and for fixed documents respectively. The main motive to migrate to open source was the reduction of software procurement costs by the replacement of MS Office with OpenOffice and the autonomy from software proprietary vendors. “The municipality of Alingsås joined with other municipalities a public call to the vendors of software for Swedish municipalities.” The municipality asked from “suppliers of municipal management system to open up their applications for the open standard and drop the hard links to Microsoft Office. A joint letter, dated in February 2009, from a number of municipalities to the system vendors requires transparency: http://www.kivos.se/openoffice/skrivelse-om-oppenhet-till-leverantorer
The open source components used by the municipality of Alingsås and the local schools were OpenOffice and OpenClipart. No modification of the source code was made and the license granted was GNU Lesser General Public License. The proprietary software used was ZENworks and MSI packets for the installation of OpenOffice.

Evidence of success

Main Results: Strategic independence from vendors lock-in and reduction of procurement costs Perspectives: In the municipality of Alingsås and in the local schools, they keep on using OpenOffice and adopting ODF and PDF standards, as standard document formats, and the perspective for the next years is to endure the usage of the aforementioned OSS components.

Contact details to obtain further information on the practice

Goran westerlund

District council of the municipality of Alingsås, Alingsås, Västar Götaland, Sweden

goran.westerlund@alingsas.se

www.kivos.se

Annex completed on: 05-27-2011

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