Glossary

A

Acronym
an abbreviation of the project title
Action Plan
is a strategic document that defines precisely how the good practices will be implemented in the operational programme of each region participating in a Capitalisation project. It should be signed by the MA of each of the participating regions.
Additionality
one of the three main programme criteria, to be respected by all proposed project activities; it means that the activities proposed to the INTERREG IVC programme have to be different from the normal and regular tasks of the partners involved in the project. In particular, the pilot actions have to represent additional activities that would not be carried out without the support of the INTERREG IVC programme

B

Body governed by public law
according to Directive 2004/18/EC, Art. 1 means any body:(a) established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;(b) having legal personality; and (c) - financed, for the most part, by the State, regional or local authorities, or other bodies governed by public law; - or subject to management supervision by those bodies; - or having an administrative, managerial or supervisory board, more than half of whose members are appointed by the State, regional or local authorities, or by other bodies governed by public law.

C

Call for proposals
period of time in which applications can be submitted to the Joint Technical Secretariat
Capitalisation projects
Capitalisation Projects are interregional cooperation projects which focus specifically on the transfer of regional development good practices into mainstream EU Structural Funds programmes (i.e. Convergence, Regional Competitiveness and Employment and other European Territorial Cooperation programmes) of the regions participating in the project or represented in the partnership. As such, projects submitted to this second type have already to be well aware of existing good practices in their field of cooperation.
Certifying Authority
the CA is mainly responsible for drawing-up and submitting certified statement of expenditure and application for ERDF payment to the European Commission. Moreover, it is responsible for making the ERDF payments to the Lead Partner of approved projects
Co-financing statement
written confirmation of each partner’s financial contribution to the operation
Cohesion Policy
Cohesion policy was enshrined in the Treaties with the adoption of the Single European Act (1986). It is built on the assumption that redistribution between richer and poorer regions in Europe is needed in order to balance out the effects of further economic integration. In the 2007-2013 financial perspectives, cohesion policy amounts to 35.7% of the total EU budget (€308 billion), 62% of which should finance projects linked to the Lisbon agenda for growth and employment.
Cross border cooperation
EU regional policy programme which promotes projects whose partnership is constituted by partners coming from two or more states and who are located in the border area

D

Decommitment Rule
Programmes funded by EU structural funds face a risk of decommitment of funds if the latter have not been used within three years from the date of commitment by the programme (n+3 rule). Indeed, the European Commission can decommit any part of a budget commitment of an Operational Programme that has not been used by 31 December: 1) of the third year following the year of budget commitment until 2010; 2) of the second year following the year of budget commitment from 2010 on. The programme relies on making regular payment to projects but is ultimately dependent on projects ensuring consistency in both their spending and reporting. If delays would occur at project level, the allocated ERDF funding could then be at risk
Deep delegation
refers to the wider stakeholders that each partner needs to have on board to ensure successful implementation of the good practice(s) transferred e.g. regional development agencies, monitoring committee of operational programme. Only costs of partners listed in the application form can be reimbursed
Durability of the project’s results
one of the basic requirements of any public funded project is to demonstrate at the application stage that the planned results to be achieved within the project will not be lost at the end of the funding period.

E

Eligibility check
the first step of a two-step evaluation procedure. Operations applying for ERDF funds have to pass the eligibility check successfully in order to be considered for funding
Eligibility criteria
mainly technical requirements operations applying for ERDF funds have to fulfill in order to pass the eligibility check
Eligible costs
costs that are in line with the programme requirements and can be approved for co-financing from the ERDF
ERDF co-financing rate
the ERDF co-financing rate for INTERREG IVC operations depends on the Member State in which the partner is located and amounts to 75% for Austria, Belgium, Denmark, Finland, France, Germany, Ireland, Italy, Luxembourg, Netherlands, Spain, Sweden, UK and 85% for Bulgaria, Czech Republic, Cyprus, Estonia, Greece, Hungary, Lithuania, Latvia, Malta, Poland, Portugal, Romania, Slovakia, Slovenia
European Regional Development Fund (ERDF)
The ERDF is intended to help reduce imbalances between regions of the Community. The Fund was set up in 1975 and grants financial assistance for development projects in the poorer regions. In terms of financial resources, the ERDF is by far the largest of the EU's Structural Funds
European Territorial Cooperation
This is the EU Regional policy’s third pillar of the programming period 2007-2013 and succeeds the Interreg III Community Initiative. With the present programming period the distinction between cross-border, transnational and interregional cooperation still exists, but they will not be part of a Community Initiative. The ETC, instead, is an objective itself of the Regional policy. This change means not only more funds, but also higher political priority as well as higher visibility and expectations from this objective. 
External expertise and services
Costs paid on the basis of contracts and against invoices to external service providers who are sub-contracted to carry out certain tasks of the project are eligible. Public procurement rules must be observed in selecting a company or individual to provide external expertise. It is recommended to provide maximum rates for certain services (e.g. fees of speakers/ moderators).

F

Fast track projects
Fast Track projects are Capitalisation Projects which benefit from additional expertise from the European Commission in order to contribute to the Regions for Economic Change initiative. The Commission will provide this additional expertise at its own costs In order to earmark projects for additional assistance, the Commission will assess the Capitalisation Project applications according to a certain number of questions
First level control (centralised/ decentralised)
The management and control systems of the Member States, which are based on Art 4 of the Reg. 438/2001, shall include procedures to: • verify the delivery of the products and services • verify the reality of expenditure claimed • ensure compliance with the terms of the Commission decision on the programme • national and Community rules on, in particular, eligibility of expenditure, public procurement, state aid, protection of the environment and equality of opportunity. In this respect, the term 'First Level Control' has been established for this control phase (contrary to the system control of Art. 10 of the Reg. 438/2001)
First level controller
an institution/ individual responsible for verification of financial documentation of beneficiaries in a given country

G

Good practice
in the context of the INTERREG IVC programme, a good practice is defined as an initiative (e.g. methodologies, projects, processes, techniques) undertaken in one of the programme’s thematic priorities which has already proved successful and which has the potential to be transferred to a different geographic area. Proved successful is where the good practice has already provided tangible and measurable results in achieving a specific objective.
Gothenburg Strategy
(June 2001) the Goeteborg Council agreed upon the EU Strategy for Sustainable Development which completed the Union's political commitment to economic and social renewal (the Lisbon Strategy) by emphasizing the third, environmental dimension of sustainability. The Strategy for Sustainable Development was composed of two main parts. The first focused on a number of key unsustainable trends and proposed objectives and a series of policy measures. The priorities were to: - combat climate change, - ensure sustainable transport, - address threats to public health, - manage natural resources more responsibly and stop biodiversity decline, - combat poverty and social exclusion, - and to meet the challenge of an ageing population. The second part of the strategy called for a new approach to policy-making to ensure that the EU’s economic, social and environmental policies mutually reinforce each other

I

Implementation plan
All projects approved in the fourth call have to elaborate ‘implementation plans’. An implementation plan is defined as a document that specifies how each partner ‘region’ will work to integrate the lessons learnt from the cooperation into its local/regional or, if relevant, national policies.
Information Point
a body constituted in order to provide information as well as to promote the programme in a defined area
Innovative character of results (also see Added value)
Projects financed under the programme have to explain the innovative character of their expected results. Applicants should make sure that their own project and its expected achievements will be of added-value compared to these past or existing initiatives
Integrated approach
cross-sectoral approach, in which projects are linked to different programme subthemes, even though they have to clearly focus only on one
Intensity of cooperation
under Regional Initiative Projects, different levels of intensity of cooperation are possible. The intensity of cooperation is defined by the nature of the activities proposed by a project: • Basic intensity of cooperation: projects which propose ‘traditional networking activities’ such as the organisation of thematic seminars or the development of joint communication tools (newsletters, websites,). • Medium intensity of cooperation: projects which propose, in addition to normal networking activities, more demanding work for instance related to pilot actions / development of new approaches. • High intensity of cooperation: projects which propose the creation of a ‘mini-programme’ under which sub-projects will be supported. These ambitious cooperation projects are characterised by a high level of intensity of cooperation as they require for instance the setting up of joint decision making procedures to decide on the sub-projects
Intermediate body of Operational Programme
is any body which acts under the responsibility of a Managing Authority and which carries out, on their behalf, duties related to the management of the Operational Programme
Interregional cooperation
Part of the C strand of the ETC (as well as of the former Interreg III Community Initiative), its aim is to promote exchange and transfer of knowledge and best practices among the European regions.
Interregionality
interregional character of the activities has always to be demonstrated in the application form. Activities of ‘pure’ local character cannot be supported under INTERREG IVC.

J

Joint Technical Secretariat (JTS)
The Joint Technical Secretariat is responsible for the day-to-day management of the programme.

L

Lead Applicant Seminar (LAS)
is a conference organised for lead applicants coming from a certain programme area, to provide information on project development and application form completion
Lead partner (LP)
The lead partner has full financial responsibility for the entire operation including all partners and is responsible for the proper reporting of progress to the respective Joint Technical Secretariat as also stipulated in the subsidy contract
Lisbon strategy
During the meeting of the European Council in Lisbon (March 2000), the Heads of State or Government launched a 'Lisbon Strategy' aimed at making the European Union (EU) the most competitive economy in the world and achieving full employment by 2010. This strategy, developed at subsequent meetings of the European Council, rests on three pillars:? An economic pillar preparing the ground for the transition to a competitive, dynamic, knowledge-based economy. Emphasis is placed on the need to adapt constantly to changes in the information society and to boost research and development. ? A social pillar designed to modernise the European social model by investing in human resources and combating social exclusion. The Member States are expected to invest in education and training, and to conduct an active policy for employment, making it easier to move to a knowledge economy. ? An environmental pillar, which was added at the Göteborg European Council meeting in June 2001, draws attention to the fact that economic growth must be decoupled from the use of natural resources. A list of targets has been drawn up with a view to attaining the goals set in 2000. Given that the policies in question fall almost exclusively within the sphere of competence of the Member States, an open method of coordination (OMC) entailing the development of national action plans has been introduced. Besides the broad economic policy guidelines, the Lisbon Strategy provides for the adaptation and strengthening of existing coordination mechanisms: the Luxembourg process for employment, the Cardiff process for the functioning of markets (goods, services and capital) and the Cologne process on macroeconomic dialogue. The mid-term review held in 2005, for which a report was prepared under the guidance of Wim Kok, former Prime Minister of the Netherlands, showed that the indicators used in the OMC had caused the objectives to become muddled and that the results achieved had been unconvincing. For this reason, the Council has approved a new partnership aimed at focusing efforts on the achievement of stronger, lasting growth and the creation of more and better jobs. As far as implementation is concerned, the coordination process has been simplified. The integrated guidelines for growth and employment will henceforth be presented jointly with the guidelines for macroeconomic and microeconomic policies, over a three-year period. They serve as a basis both for the Community Lisbon Programme and for the National Reform Programmes. This simplification in programming makes it possible to monitor implementation more closely by using one single progress report

M

Mainstreaming
also called ‘transfer process’, is the process of integrating new knowledge and good practices into the Convergence, Cometitiveness & Employment and European Territorial Cooperation objectives, through interregional cooperation.
Managing Authority (MA)
The MA bears the responsibility for managing and implementing the Operational Programme; it acts as interface between the European Commission and the participating states and regions and ensures compliance of the programme with Community regulations and policies
Mini-programmes
mini-programmes are projects with a limited number of partners developing a joint framework for interregional cooperation that will be implemented through a limited number of sub-projects that are developed via calls for proposals in the participating regions
Monitoring Committee (MC)
The Monitoring Committee is supervising the implementation of the programme

N

National co-financing
Amount of money not covered by the ERDF. It can be local, regional or national. In any case, it must be a public funding. In each partner state different rules apply to the national co-funding mechanism
National Contact Point
institution designated by each Member States to promote the programme amongst potential project applicants in their country and support them in generating projects
National Information Day (NID)
event organised in order to provide information on the programme for the potential applicants in a given country
NUTS
The nomenclature of territorial units for statistics (NUTS) was created by the European Office for Statistics (Eurostat) in order to create a single and coherent structure of territorial distribution. It has been used in the Community legislation pertaining to the Structural Funds since 1988

O

Objective 1
Convergence’ Objective of the Structural Funds is the main priority of the European Union's cohesion policy. In accordance with the treaty, the Union works to 'promote harmonious development' and aims particularly to 'narrow the gap between the development levels of the various regions'. This is why more than 2/3 of the appropriations of the Structural Funds (more than EUR 135 billion) are allocated to helping areas lagging behind in their development ('Objective 1') where the gross domestic product (GDP) is below 75% of the Community average. Some fifty regions, home to 22% of the European population, are covered in the period 2000-06. The Structural Funds will support the takeoff of economic activities in these regions by providing them with the basic infrastructure they lack, whilst adapting and raising the level of trained human resources and encouraging investments in businesses
Objective 2
‘Cometitiveness & Employment’ Objective of the Structural Funds aims to revitalise all areas facing structural difficulties, whether industrial, rural, urban or dependent on fisheries. Though situated in regions whose development level is close to the Community average, such areas are faced with different types of socio-economic difficulties that are often the source of high unemployment. These include: * the evolution of industrial or service sectors; * a decline in traditional activities in rural areas; * a crisis situation in urban areas; * difficulties affecting fisheries activity.
Objective 3
European Territorial Cooperation’ Objective – see ETC
Official programme language
official language to be used in all communications between the applicants and the programme management is English; information in the national languages is available at the National Contact Points
Operation
any project or action carried out by the final beneficiaries of INTERREG IVC
Operational Programme
a document developed by EU countries and /or regions and approved by the Commission, which defines their priorities as well as the programming required to achieve these priorities. It serves to implement a Community support framework
Output (also see Result)
Outputs directly result from activities of the operation. They are typically measured in physical or monetary units such as: number of meetings/seminars/training sessions, number of collaborative projects, number and type of reports/policy tools/written concepts, and many others

P

Partner Search Forum
an annual event organised for applicants by the INTERREG IVC programme to identify partners for their project and to obtain information on the programme
Partnership agreement
In order to secure the quality of the implementation of the project, as well as the satisfactory achievement of its goals, the Lead Partner and the partners have to conclude a partnership agreement. The partnership agreement allows the Lead Partner to extend the arrangements of the subsidy contract to the level of each partner
Paying Authority (PA)
Authoritiy designated by the Member State for the purposes of drawing up and submitting payments applications and receiving payments from the Commission
Pilot action
it means an implementation carried out by one of the partners in order to test a new approach on its territory. It can be related to a completely new experimentation for the concerned partnership. A pilot action can also be related to a transfer of practice from one authority to another authority.
Preparatory costs
Costs incurred for the development of the operation. Are only eligible for approved operations and only if the activities took place and the related costs were incurred between 1 January 2007 and the date of submission of the application form to the programme. These costs must be paid out by the end of the first reporting period. They have to be reported in the first progress report. The eligible preparation costs are subject to a ceiling of EUR 30,000
Programme area
(see Cooperation area)
Programme Manual
Part of the Application Pack. Intended to assist applicants in drafting applications, as well as in implementing and finalising the approved operations
Programme Priorities
thematic areas around which programme is structured
Progress report
Comprised of the Activity Report and the Financial Report. It documents the progress of the operation and serves as payment request. Lead partners of operations have to submit a progress report at the end of each reporting period to the Joint Technical Secretariat
Project Assistance Form (PAF)
a form filled in by a Lead Applicant of a project in order to receive feedback to their project idea
Project Partner
All project partners other than the Lead Partner

Q

Quality assessment
Second step of a two-step evaluation procedure operations applying for ERDF funds have to pass successfully in order to be considered for ERDF funding

R

Regional initiative Projects
Regional Initiative Projects are ‘classic’ interregional cooperation projects comparable to those already supported under the INTERREG IIIC programme. They allow partners from the different EU Member States, Norway, Switzerland, and even from non EU countries1 to work together on a shared regional policy issue, within the two thematic priorities of the programme. They should contribute directly to achieving the programme’s overall objective of improving the effectiveness of regional policies
Regions for Economic Change
On 8 November 2006 the European Commission adopted a new initiative for the 2007-2013 programming period under the Territorial Cooperation objective called 'Regions for Economic Change'. It introduces new ways to dynamise regional and urban networks and to help them work closely with the Commission, to have innovative ideas tested and rapidly disseminated into the Convergence, Regional Competitiveness and Employment, and European Territorial cooperation programmes . Financing for the networks projects linked to the initiative is possible under INTERREG IVC, the 2007-2013 interregional cooperation programme, and URBACT II, the 2007-2013 cooperation programme on urban issues
RegioStars Awards
The objective of the RegioStars Awards is to identify good practices in regional development and to highlight original and innovative projects which could be attractive and inspiring to other regions.
Result
Direct and indirect medium/long term effect of the project activities (e.g. number of regional policy changes, number of integrated energy plans ready for implementation, number of risk prevention measures adopted). Results shall be quantified each time it is appropriate

S

Shared costs
certain budget costs which are covered by more than one project partner; they should be limited
Steering Group
a body consisting of representatives of all project partners, which is responsible for joint project management and decision-making on strategic level
Structural Funds
The EU's Structural Funds are administered by the Commission to finance Community structural aid. They comprise the Guidance Section of the EAGGF for agriculture, the Regional Fund for structural aid under the regional policy, the Social Fund for social policy measures, and the Financial Instrument for Fisheries (FIFG). Financial support from the Structural Funds mainly goes to the poorer regions to strengthen the Union's economic and social cohesion so that the challenges of the single market can be met right across the EU
Sub-projects
projects developed via calls for proposals in regions participating in mini-programmes. Mini-programmes involve a limited number of partners developing a joint framework for interregional cooperation.
Sub-themes
thematic sub-objectives under a given programme priority
Subsidy contract
contract between the Managing Authority and the operation’s Lead Partner. It determines the rights and responsibilities of the Lead Partner and the Managing Authority, the scope of activities to be carried out, terms of funding, requirements for reporting and financial controls, etc

T

Terms of reference
a document providing main guidelines related to a specific call for proposals
Transnational cooperation
Part of the former B strand of the ETC (as well as of the Interreg III during the 2000-2006 programming period); its main aim is to promote the cooperation and a better integration among large groups of European regions which have similar characteristics

W

Work plan
a plan of activities to be conducted within the lifetime of the project
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